AGM 2017 |
The minutes from the AGM and Key points immediately affecting members To download the minutes as a word document click here |
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Annual
General Meeting of The Roding Rifle and Pistol Club 25th
February 2017
Present
The
meeting opened at 3:30pm; 21 out of 119
members attended the meeting with
eight committee members in attendance
Les Wood – secretary (chair)
Stuart Husky – treasurer
Neil Wagstaff – maintenance
Peter Reid – competitions
Cyril Berkeley – air weapons secretary Steve
Hill – training
Martin
Gaylor
Kevin
Coleville key holding officer
Apologies for absence were received from:
There were no apologies for absence.
Minutes of
the last meeting The minutes
were read and approved.
Proposer Kevin Killgrove seconded by Michael Douglas
Matters
arising from the minutes
John Roper raised the issue of Andrews Field. Following last
year's AGM the club had booked the range for this year. All
members are welcome to attend, the shoots are on the second
Thursday of the month from 1pm – 4pm.
Les wood reported that the club had been refused permission to
purchase long barrelled revolvers which we had wanted to
purchase to train club members in the use of that class of
firearm.
As suggested at the last meeting the profit/loss on
confectionery sales was monitored. The treasurer reported that
in the previous year purchases were £945.55 and sales £963 so
confectionery was covering its costs.
Election of
club officers
The committee members resigned as required.
Les Wood told the meeting that there were a number of official
positions that have not been filled for a number of years. He
was recorded in the club records as nominally holding all of
these posts.
The vacant positions are:
President
Chairman
Assistant Secretary
Captain
Terry Raiment is honorary life president but this is not an
active position.
Proposals were as follows:
Club president: Martin Gayford – proposed by
Michael Douglas, seconded; Fred Goodwin. Passed unanimously
Club chairman: Cyril Berkeley – proposed by
Michael Douglas, seconded; Fred Goodwin. Passed unanimously
Assistant secretary: Neil Wagstaff – proposed
by Michael Douglas seconded; Kevin Killgrove. Passed unanimously
Club captain: Peter Reid – proposed by David
Wagstaff seconded; Kelvin Hart. Passed unanimously
All of the appointees will continue in their existing roles as
committee members.
One additional appointment is that of IT Officer. The club
is relying increasingly on computer records and automated
systems.
Ian Midwinter who has been largely responsible for establishing
the systems was proposed for this role. Proposer Michael Douglas
seconded; Kevin Killgrove. Passed unanimously
Financial Report
The treasurer reported that the club's finances have experienced
a downturn since the last report. This was due to a number of
factors, both a decline in attendance and an increase in costs.
The rent on the club premises and affiliation fees to both NRA
and NSRA were increasing as were registration fees to
authorising bodies. These combined expenses were now in the
order of £10,000pa.
The treasurer said that in the circumstances the previous
membership fee of £90 with a £40 discount for prompt payment was
no longer tenable. He was therefore proposing that fees be
increased and offered three schemes for members' consideration:
1/. A membership fee of £150 to include all range fees. This
option amounts to a discount as members must shoot 12 times a
year to retain their membership. (Home office guidelines. See
secretary's report.)
2/. A membership fee of £90 with a payment of £5 range fee.
Committee to monitor and any member not shooting six times will
be required to pay the difference in range fees plus a £25
administration fee.
3/. A £90 membership fee with a £5 entry fee for all members
attending the club premises. This will also allow members who
wish to do so to shoot with no further range fee payable.
RCOs/keyholders, will pay £90 but will be exempt from range
fees.
The options were discussed and John Roper proposed a vote on
option one. This was seconded by Michael Douglas. As the motion
was passed unanimously it was agreed that no vote was necessary
on options two and three.
Reserves at the date of the report are £1,306.13 (£4918.31) in
the current account with £4.304.78 (£4304.74) in the business
reserve accounts. (Previous year).
A motion to accept the treasurer's report was proposed by John
Roper, seconded by Michael Douglas and passed unanimously.
Secretary's report
The secretary told the meeting that the police were intending to
enforce home office guidelines although many of these had
actually been in place for a number of years.
It is a requirement that all FAC holders register their firearms
with the club and also record which ones they shoot at each
session. This requirement has been in place since 1986 but
largely not implemented.
Members will have a personal page on the club computer which
will open by swipe card. This page will be private to each
member (and club officers) and here they will first of all
record all firearms held and subsequently, on entering the club,
record which they are shooting at that session. This will not
affect members who do not hold an FAC but it will record the
occasions on which they shoot.
It is a requirement that all members shoot a minimum of 12 times
a year. Registered firearms must be shot a minimum of three
times a year on a range appropriate for the individual calibre.
He told the meeting that the police (Essex Constabulary) are
monitoring the situation and the club is required to submit a
monthly report on who has shot and what firearms have been used.
He also said that much of what is required may be taken on trust
by the police but that did not obviate the need to keep the
records and submit the reports.
The police have also said that any person entering the club must
be carrying a photo membership card to be on the premises. The
club will issue a 'non-shooting' members card for member's
spouses/partners to carry on occasions when they need to come to
the club.
It is also a requirement that members keep a personal record of
their shooting.
An RCO log has been provided and all members acting as RCO must
sign in on taking responsibility and out as soon as they leave
the club or hand over to another member. Failing to sign out
will mean that the person in question is still responsible and
could be held liable for any incidents occurring even after they
have left the club premises.
The range was refurbished during the Christmas break. It is a
requirement of the range safety certificate that, periodically,
it is brought to a 'reasonable' standard. This is also a
requirement of the ATC safety officer who requires surfaces that
could possibly cause ricochets to be covered or removed.
The secretary remarked that since the range was reopened in
January three .38 calibre holes have been observed in the
ceiling. He said that shooters using .38 calibre lever action
rifles should be careful when 'racking' the lever to reload. He
remarked that even experienced shooters may have accidents and
suggested that loading single cartridges was much safer and
quite suitable for shooting on an enclosed range such as the one
at the club.
He made the
point
that every
member has a responsibility to approach another member who is
not shooting correctly and to offer appropriate advice.
As part of the refurbishment new, brighter, lights have been
installed on the range. The work has yet to be fully completed
but the work will be done during 2017.
Other business
John Roper said that, as the club was now closed on Tuesday, it
had been suggested that interested members could start a special
interest muzzle loaders group on that evening. It would give
members interested in this discipline an opportunity to learn
about it. He asked anyone interested to contact him.
There being no further business the meeting closed at 4:40pm |
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