AGM 2017

The minutes from the AGM and Key points immediately affecting members

To download the minutes as a word document click here

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Key points immediately affecting members

The membership fee rises to £150 to include all range fees. This option amounts to a discount as members must shoot 12 times a year to retain their membership.

All FAC holders must register their firearms with the club and also record which ones they shoot at each session.

 Members must be carrying a photo membership card to be on the premises.

 Members must keep a personal record of their shooting.

Annual General Meeting of The Roding Rifle and Pistol Club 25th February 2017

Present

The meeting opened at 3:30pm; 21 out of 119 members attended the meeting with eight committee members in attendance

 

Les Wood – secretary (chair)

Stuart Husky – treasurer

Neil Wagstaff – maintenance

Peter Reid – competitions

Cyril Berkeley – air weapons secretary

 Steve Hill – training

Martin Gaylor

Kevin Coleville key holding officer

 

Apologies for absence were received from:

There were no apologies for absence.

 

Minutes of the last meeting

The minutes were read and approved.

Proposer Kevin Killgrove seconded by Michael Douglas

 

Matters arising from the minutes

John Roper raised the issue of Andrews Field. Following last year's AGM the club had booked the range for this year. All members are welcome to attend, the shoots are on the second Thursday of the month from 1pm – 4pm.

 

Les wood reported that the club had been refused permission to purchase long barrelled revolvers which we had wanted to purchase to train club members in the use of that class of firearm.

 

As suggested at the last meeting the profit/loss on confectionery sales was monitored. The treasurer reported that in the previous year purchases were £945.55 and sales £963 so confectionery was covering its costs.

 

Election of club officers

The committee members resigned as required.
All committee members declared their willingness to continue and were elected en bloc.

 

Les Wood told the meeting that there were a number of official positions that have not been filled for a number of years. He was recorded in the club records as nominally holding all of these posts.

The vacant positions are:

President

Chairman

Assistant Secretary

Captain

Terry Raiment is honorary life president but this is not an active position.

 

Proposals were as follows:

Club president: Martin Gayford – proposed by Michael Douglas, seconded; Fred Goodwin. Passed unanimously

Club chairman: Cyril Berkeley – proposed by Michael Douglas, seconded; Fred Goodwin. Passed unanimously

Assistant secretary: Neil Wagstaff – proposed by Michael Douglas seconded; Kevin Killgrove. Passed unanimously

Club captain: Peter Reid – proposed by David Wagstaff seconded; Kelvin Hart. Passed unanimously

All of the appointees will continue in their existing roles as committee members.

 

One additional appointment is that of  IT Officer. The club is relying increasingly on computer records and automated systems.

Ian Midwinter who has been largely responsible for establishing the systems was proposed for this role. Proposer Michael Douglas seconded; Kevin Killgrove. Passed unanimously

 

Financial Report

The treasurer reported that the club's finances have experienced a downturn since the last report. This was due to a number of factors, both a decline in attendance and an increase in costs. The rent on the club premises and affiliation fees to both NRA and NSRA were increasing as were registration fees to authorising bodies. These combined expenses were now in the order of £10,000pa.

 

The treasurer said that in the circumstances the previous membership fee of £90 with a £40 discount for prompt payment was no longer tenable. He was therefore proposing that fees be increased and offered three schemes for members' consideration:

 

1/. A membership fee of £150 to include all range fees. This option amounts to a discount as members must shoot 12 times a year to retain their membership. (Home office guidelines. See secretary's report.)

 

2/. A membership fee of £90 with a payment of £5 range fee. Committee to monitor and any member not shooting six times will be required to pay the difference in range fees plus a £25 administration fee.

 

3/. A £90 membership fee with a £5 entry fee for all members attending the club premises. This will also allow members who wish to do so to shoot with no further range fee payable.

 

RCOs/keyholders, will pay £90 but will be exempt from range fees.

 

The options were discussed and John Roper proposed a vote on option one. This was seconded by Michael Douglas. As the motion was passed unanimously it was agreed that no vote was necessary on options two and three.

 

Reserves at the date of the report are £1,306.13 (£4918.31) in the current account with £4.304.78 (£4304.74) in the business reserve accounts. (Previous year).

 

A motion to accept the treasurer's report was proposed by John Roper, seconded by Michael Douglas and passed unanimously.

 

Secretary's report

The secretary told the meeting that the police were intending to enforce home office guidelines although many of these had actually been in place for a number of years.

 

It is a requirement that all FAC holders register their firearms with the club and also record which ones they shoot at each session. This requirement has been in place since 1986 but largely not implemented.

 

Members will have a personal page on the club computer which will open by swipe card. This page will be private to each member (and club officers) and here they will first of all record all firearms held and subsequently, on entering the club, record which they are shooting at that session. This will not affect members who do not hold an FAC but it will record the occasions on which they shoot.

 

It is a requirement that all members shoot a minimum of 12 times a year. Registered firearms must be shot a minimum of three times a year on a range appropriate for the individual calibre.

 

He told the meeting that the police (Essex Constabulary) are monitoring the situation and the club is required to submit a monthly report on who has shot and what firearms have been used. He also said that much of what is required may be taken on trust by the police but that did not obviate the need to keep the records and submit the reports.

 

The police have also said that any person entering the club must be carrying a photo membership card to be on the premises. The club will issue a 'non-shooting' members card for member's spouses/partners to carry on occasions when they need to come to the club.

 

It is also a requirement that members keep a personal record of their shooting.

 

An RCO log has been provided and all members acting as RCO must sign in on taking responsibility and out as soon as they leave the club or hand over to another member. Failing to sign out will mean that the person in question is still responsible and could be held liable for any incidents occurring even after they have left the club premises.

 

The range was refurbished during the Christmas break. It is a requirement of the range safety certificate that, periodically, it is brought to a 'reasonable' standard. This is also a requirement of the ATC safety officer who requires surfaces that could possibly cause ricochets to be covered or removed.

 

The secretary remarked that since the range was reopened in January three .38 calibre holes have been observed in the ceiling. He said that shooters using .38 calibre lever action rifles should be careful when 'racking' the lever to reload. He remarked that even experienced shooters may have accidents and suggested that loading single cartridges was much safer and quite suitable for shooting on an enclosed range such as the one at the club.

 

He made the point that every member has a responsibility to approach another member who is not shooting correctly and to offer appropriate advice.

 

As part of the refurbishment new, brighter, lights have been installed on the range. The work has yet to be fully completed but the work will be done during 2017.

 

Other business

John Roper said that, as the club was now closed on Tuesday, it had been suggested that interested members could start a special interest muzzle loaders group on that evening. It would give members interested in this discipline an opportunity to learn about it. He asked anyone interested to contact him.

 

There being no further business the meeting closed at 4:40pm


To download the minutes as a word document click here

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